Recurring Event Schedules

For events that happen regularly—like Trivia Tuesday or Wine Wednesday—set up a recurring schedule instead of creating separate events each week.

Creating a Recurring Event

1. Create an event as usual
2. Find the Recurrence or Repeat option
3. Choose the pattern:
   • Weekly (same day each week)
   • Monthly (same date or day, like "first Thursday")
4. Set an end date or leave open-ended
5. Save and publish

[SCREENSHOT: Recurring event settings]

Recurrence Patterns

Weekly

Event happens on the same day(s) every week.

• Every Tuesday at 7pm
• Every Friday and Saturday

Monthly

Event happens once a month:

• Same date (15th of each month)
• Same day (first Thursday of each month)

How Recurring Events Display

Your Events page shows:

• Upcoming occurrences
• "Every Tuesday" or similar in the details
• Next occurrence highlighted

Customers see when the next one is without scrolling through many individual events.

Managing Individual Occurrences

Sometimes a recurring event needs adjustment:

• "We're closed Thanksgiving, so no Trivia Tuesday that week"
• "This week's performer is different"

For one-time changes:

1. Find the specific occurrence
2. Edit just that instance
3. Other occurrences stay unchanged

Ending a Recurring Series

When you stop hosting a recurring event:

1. Open the event
2. Set an end date for the recurrence
3. Or change status to closed/draft

Past occurrences remain in your archive.

Best Practices

Be Consistent

The power of recurring events is reliability. "They always have live music Fridays" builds habits.

Update Descriptions

Your recurring event description should work for any occurrence. Avoid date-specific language in the main description.

Promote the Pattern

"Every Tuesday at 7pm" is more memorable than listing individual dates.

Examples

Trivia Night

• Recurrence: Every Tuesday
• Time: 7pm
• Description: "Join us every Tuesday for Trivia Night! Free to play, prizes for top teams."

Weekend Brunch

• Recurrence: Every Saturday and Sunday
• Time: 9am-2pm
• Description: "Weekend brunch with bottomless mimosas and our famous French toast."

Common Questions

Can I edit all occurrences at once?

Yes—editing the main recurring event updates all future occurrences.

What if I need to cancel just one week?

Edit that specific occurrence and mark it as cancelled or hide it.

How far ahead do occurrences appear?

Typically several weeks/months out, depending on your settings.

Need help? Contact support.